Activity Fund Clerk__ Athletics & Activities
4.
1 Piedmont, OK Piedmont, OK Full-time Full-time Estimated:
$25.
2K - $31.
9K a year Estimated:
$25.
2K - $31.
9K a year
Qualifications:
High School Diploma or GED and Office and/ or Banking Experience Reports to:
Executive Director of Athletics & Activities and/ or Chief Financial Officer Performance
Responsibilities:
? Creates and maintains a positive climate and cooperative relations with students, staff, patrons, and visitors.
? Performs the usual office routines and practices associated with a productive and smoothly run office.
? Receives, directs visitors; places and receives telephone calls, records messages and delivers message to appropriate personnel; distributes mail to associated departments.
? Assists school personnel and parent booster groups.
? Effectively uses computer systems and applications.
? Organizes and maintains various files, including original purchase orders/ receipts in numerical order for auditors.
Maintains accurate and complete documentation of account records and transactions in an organized system.
? Verifies and processes activity fund deposits, delivers deposits to bank.
? Inputs deposits and receipts into activity fund system.
? Responsible for accurate and updated vendor information (including current W-9s) in the software system.
? Creates online requisitions into purchase orders for related activity fund accounts and distributes to requesting entity.
? Correctly codes purchase orders, as directed by the State Department of Education through OCAS.
? Verifies mathematical accuracy and acknowledgement of goods received on all invoices.
Certifies invoices for payment, validates vendor and corrects addresses for payment prior to issuing checks.
? Processes payment of invoices on a weekly basis.
? Inputs payments into activity fund system.
? Balances and researches vendor statements for any outstanding district obligations.
? Initiates and/or adheres to control procedures which prevent duplicate payment or overpayment of invoices.
? Electronically distributes Detail of Accounts to activity lead sponsors for review.
? Reconciles bank statement with activity fund system.
? Coordinates with business office staff on the issuance of 1099's on an annual basis.
? Maintains confidentiality.
? Abides by all district policies and state and federal laws.
? Obtains, gathers, and organizes pertinent data as needed, and put it into a usable form.
? Performs other duties as requested by the supervisor.
Terms of Employment:
Number of calendar days and compensation based on approved support staff salary schedule and employee work calendars Evaluation:
Evaluation by Executive Director of Athletics & Activities and/ or Chief Financial Officer in accordance with BOE policy Physical Demands:
? Normal demands as required by performance responsibilities.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
1 Piedmont, OK Piedmont, OK Full-time Full-time Estimated:
$25.
2K - $31.
9K a year Estimated:
$25.
2K - $31.
9K a year
Qualifications:
High School Diploma or GED and Office and/ or Banking Experience Reports to:
Executive Director of Athletics & Activities and/ or Chief Financial Officer Performance
Responsibilities:
? Creates and maintains a positive climate and cooperative relations with students, staff, patrons, and visitors.
? Performs the usual office routines and practices associated with a productive and smoothly run office.
? Receives, directs visitors; places and receives telephone calls, records messages and delivers message to appropriate personnel; distributes mail to associated departments.
? Assists school personnel and parent booster groups.
? Effectively uses computer systems and applications.
? Organizes and maintains various files, including original purchase orders/ receipts in numerical order for auditors.
Maintains accurate and complete documentation of account records and transactions in an organized system.
? Verifies and processes activity fund deposits, delivers deposits to bank.
? Inputs deposits and receipts into activity fund system.
? Responsible for accurate and updated vendor information (including current W-9s) in the software system.
? Creates online requisitions into purchase orders for related activity fund accounts and distributes to requesting entity.
? Correctly codes purchase orders, as directed by the State Department of Education through OCAS.
? Verifies mathematical accuracy and acknowledgement of goods received on all invoices.
Certifies invoices for payment, validates vendor and corrects addresses for payment prior to issuing checks.
? Processes payment of invoices on a weekly basis.
? Inputs payments into activity fund system.
? Balances and researches vendor statements for any outstanding district obligations.
? Initiates and/or adheres to control procedures which prevent duplicate payment or overpayment of invoices.
? Electronically distributes Detail of Accounts to activity lead sponsors for review.
? Reconciles bank statement with activity fund system.
? Coordinates with business office staff on the issuance of 1099's on an annual basis.
? Maintains confidentiality.
? Abides by all district policies and state and federal laws.
? Obtains, gathers, and organizes pertinent data as needed, and put it into a usable form.
? Performs other duties as requested by the supervisor.
Terms of Employment:
Number of calendar days and compensation based on approved support staff salary schedule and employee work calendars Evaluation:
Evaluation by Executive Director of Athletics & Activities and/ or Chief Financial Officer in accordance with BOE policy Physical Demands:
? Normal demands as required by performance responsibilities.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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