Activity Fund Clerk
Piedmont, OK Piedmont, OK Full-time Full-time Estimated:
$32K - $40.
5K a year Estimated:
$32K - $40.
5K a year Performance
Responsibilities:
Creates and maintains a positive climate and cooperative relations with students, staff, patrons, and visitors.
Performs the usual office routines and practices associated with a productive and smoothly run office.
Receives, directs visitors; places and receives telephone calls, records messages and delivers message to appropriate personnel; distributes mail to associated departments.
Assists school personnel and parent booster groups.
Effectively uses computer systems and applications.
Organizes and maintains various files, including original purchase orders/ receipts in numerical order for auditors.
Maintains accurate and complete documentation of account records and transactions in an organized system.
Verifies and processes activity fund deposits, delivers deposits to bank.
Inputs deposits and receipts into activity fund system.
Responsible for accurate and updated vendor information (including current W-9s) in the software system.
Creates online requisitions into purchase orders for related activity fund accounts and distributes to requesting entity.
Correctly codes purchase orders, as directed by the State Department of Education through OCAS.
Verifies mathematical accuracy and acknowledgment of goods received on all invoices.
Certifies invoices for payment, validates vendor and corrects addresses for payment prior to issuing checks.
Processes payment of invoices on a weekly basis.
Inputs payments into activity fund system.
Balances and researches vendor statements for any outstanding district obligations.
Initiates and/or adheres to control procedures which prevent duplicate payment or overpayment of invoices.
Electronically distributes Detail of Accounts to site financial secretaries for review.
Reconciles bank statement with activity fund system.
Coordinates with business office staff on the issuance of 1099's on an annual basis.
Abides by all district policies and state and federal laws.
Obtains, gathers, and organizes pertinent data as needed, and put it into a usable form.
Maintains confidentiality.
Performs other duties as requested by the supervisor.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$32K - $40.
5K a year Estimated:
$32K - $40.
5K a year Performance
Responsibilities:
Creates and maintains a positive climate and cooperative relations with students, staff, patrons, and visitors.
Performs the usual office routines and practices associated with a productive and smoothly run office.
Receives, directs visitors; places and receives telephone calls, records messages and delivers message to appropriate personnel; distributes mail to associated departments.
Assists school personnel and parent booster groups.
Effectively uses computer systems and applications.
Organizes and maintains various files, including original purchase orders/ receipts in numerical order for auditors.
Maintains accurate and complete documentation of account records and transactions in an organized system.
Verifies and processes activity fund deposits, delivers deposits to bank.
Inputs deposits and receipts into activity fund system.
Responsible for accurate and updated vendor information (including current W-9s) in the software system.
Creates online requisitions into purchase orders for related activity fund accounts and distributes to requesting entity.
Correctly codes purchase orders, as directed by the State Department of Education through OCAS.
Verifies mathematical accuracy and acknowledgment of goods received on all invoices.
Certifies invoices for payment, validates vendor and corrects addresses for payment prior to issuing checks.
Processes payment of invoices on a weekly basis.
Inputs payments into activity fund system.
Balances and researches vendor statements for any outstanding district obligations.
Initiates and/or adheres to control procedures which prevent duplicate payment or overpayment of invoices.
Electronically distributes Detail of Accounts to site financial secretaries for review.
Reconciles bank statement with activity fund system.
Coordinates with business office staff on the issuance of 1099's on an annual basis.
Abides by all district policies and state and federal laws.
Obtains, gathers, and organizes pertinent data as needed, and put it into a usable form.
Maintains confidentiality.
Performs other duties as requested by the supervisor.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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